Objectives
The aim of the BSC Doctoral Symposium is to provide a forum in which students (especially PhD) and early career researchers can present their research. To reach this goal, presenters will share their experience and findings through talks, posters and discussions.
Authors are invited to submit abstracts containing original research and recent developments, as well as position and strategic papers to the Symposium. All accepted abstracts will be given either a talk or a poster slot.
IMPORTANT DATES
Abstract submission deadline: 26 March 2025 EoB using the abstract submission form
Abstract Submission Instructions
- Links to the abstract template in Word and Pdf are here and in the Abstract Submission form. Please create a PDF file and upload it. Make sure the size of the page is A4 (210mm x 297mm) and not letter.
- Length of abstracts is 200-1000 words, 2 pages max, including references, diagrams, illustrations, acknowledgements, and a short author bio and photo.
- The first author should be the presenting author.
- Abstracts of PhD candidates should have no more than 3 authors, including the applicant’s main supervisor, unless exceptional justification is provided.
- Choose between two to five keywords appropriate for a broadly interdisciplinary audience that highlight your work’s relation to high-performance computing (HPC), your scientific domain, or any main ideas. Keyword options you may find helpful regarding the HPC aspect of your work include (use of at least one of these options is encouraged but not required): system architecture & hardware components; programming environments & system software; algorithms, methods & performance; applications & use cases; machine learning & AI; quantum computing.
- Include your short bio with recogniseable photo at the end of the abstract.
- Cite or acknowledge AI tools used to prepare the abstract.
- Please take the time to carefully spell check your paper and bio.
- Check the presentation evaluation rubrics that were piloted in 2024 and prepare your submission with these guidelines in mind. Decide whether you wish to participate in this evaluation and awards process, and indicate your preference in the registration form.
- Follow the templates provided. Do not omit or add additional types of affiliation information. Avoid major changes to the formatting.
- For BSC affiliated applicants, please use the document “Guidelines for expressing BSC Affiliation in Publications"
- Fill in the abstract submission form, indicating your preference for a 15-minute talk or a 1-hour poster session.
The submitted abstracts must be formatted according to the guidelines and not exceed the maximum length (2 pages). Submission implies the willingness of the presenting author to register for the Doctoral Symposium and present the talk or poster.
Abstract Requirements
Your Abstract must contain:
- Title
- Your name, affiliation and email address
- Your supervisor’s name, affiliation and email address (for current students)
- The content of your abstract should relate to your research and include at least one of the following :
- Description of the research problem you are investigating with justification of its importance and expected contributions of your thesis
- Results so far and their analysis or plans for future development
- Outline of prior unsuccessful work with proposed approaches for solution
- References, if any
- Acknowledgements, if any (include funding sources)
- Recogniseable photo and short bio of presenting author
Abstract Selection Criteria
Submitted abstracts will be evaluated by the Organising Committee. Accepted abstracts will be given a presentation or a poster slot. The Organising Committee will look for evidence of high quality research and relevance to the scope of the Doctoral Symposium.
Guidelines on the use of AI writing tools
AI writing tools such as ChatGPT, Grammarly, DeepL, and similar, are acceptable to use in the preparation of your abstract for the Doctoral Symposium. Authors are responsible for ensuring the accuracy of the content of their submitted abstracts. AI tools cannot be coauthors. Authors should cite or acknowledge use of AI tools in the references or acknowledgements sections of the submission.
Reviewer guidelines for feedback on presentations and awards selection
Reviewers provide feedback to presenters on their talks and posters according to a rubric. These evaluations are used primarily to coach presenters on improving their scientific communication skills, and also to select winners for Outstanding Presentation awards.
- Eligibility: You do NOT have to be affiliated with BSC to be a reviewer. Reviewers must be able to provide expert feedback to early career researchers, based on their own experience having completed a PhD, OR equivalent professional experience of approximately 5 years in a research or industrial environment.
- Time commitment: 2-5 hours, including 1 hour optional orientation session, and time reviewing presentations (preferably at least 2 sessions of 1-2 hours each).
- Anonymous: Reviewers can identify presenters, but presenters do not know who reviews. The Awards Committee will know reviewers and presenters.
- Language: Talks and evaluation rubrics are in English. Poster presentations frequently switch between common languages, including Catalan and Spanish.
- On the days of the event: Arrive in-person, write reviews using the rubric on paper or by online form, and submit reviews to the Awards Committee. If you find it comfortable to do so, also be generous with verbal feedback to all presenters, ask questions about their work, and contribute to the positive, professional development, and friendly atmosphere.