Job Reference
187_25_DIR_ER_PA
Position
Project Assistant
Closing Date
Monday, 31 March, 2025
Reference: 187_25_DIR_ER_PA
Job title: Project Assistant
About BSC
The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.
Look at the BSC experience:
BSC-CNS YouTube Channel
Let's stay connected with BSC Folks!
We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.
We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.
If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.
Look at the BSC experience:
BSC-CNS YouTube Channel
Let's stay connected with BSC Folks!
We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.
We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.
If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.
Context And Mission
The Barcelona Supercomputing Center (BSC) is looking for a Project Assistant to support the Principal Investigator (PI). The primary mission of this role i000a collection, documentation, reporting, and policy analysis while ensuring effective administrative support. The Project Assistant will work closely with BSC's Director's Office and Finance Department to coordinate project activities, update documentation, manage schedules, and handle necessary financial and administrative duties.
Key Duties
- Project Coordination and Support:
- Assist the PI in research tasks, data collection, and policy analysis, supporting the development and coordination of presentations and reports.
- Coordinate and track project tasks, schedules, and timelines to align with project objectives.
- Facilitate project documentation and manage reporting processes in collaboration with BSC’s Project Management Office (PMO). - Administrative and Logistical Support:
- Manage the scheduling of appointments, meetings, and conferences for project-related activities, and coordinate travel arrangements for project stakeholders.
- Handle project-related financial tasks, such as managing expense reports and collaborating with the Finance Department on budget tracking.
- Screen phone calls, manage correspondence, and greet and assist visitors related to the project. - Stakeholder Engagement:
- Act as a point of contact between the PI, the BSC leadership, and external partners in Europe, LATAM, North Africa, Japan, and ASEAN.
- Support outreach activities related to different projects and initiatives, exploring further opportunities for collaboration in the international research community.
Requirements
-
Education
- Higher Vocational Training in a related field.
-
Essential Knowledge and Professional Experience
- 2-5 years of experience in a similar administrative or project support role.
- Advanced level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.).
- Knowledge of the research/academic environment.
-
Additional Knowledge and Professional Experience
- Knowledge of SAP.
- Knowledge of international research environments, particularly in Europe and LATAM, is beneficial.
- Fluency in English and in Spanish essential (knowledge of another EU language an additional value).
-
Competences
- Ability to take initiative and to work independently as well as in a team.
- Ability to prioritize and work under set deadlines pressure.
- Flexibility to adapt to variable workloads and changing priorities.
- Capacity to adapt to flexible office time schedules.
- Presentation skills, organization, availability to travel in Europe (around 3- 5 times a year for a short period).
Conditions
- The position will be located at BSC within the Directors Department
- We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement
- Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
- Starting date: asap
Applications procedure and process
All applications must be submitted via the BSC website and contain:
The selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases:
- A full CV in English including contact details
- A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered.
Development of the recruitment process
The selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases:
- Curriculum Analysis: Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position. - 40 points
- Interview phase: The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources. In this phase, technical competencies, knowledge, skills, and professional experience related to the position, as well as the required personal competencies, will be evaluated. - 60 points. A minimum of 30 points out of 60 must be obtained to be eligible for the position.
The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women.
In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process. After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview. At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process.
The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile.
At BSC, we seek continuous improvement in our recruitment processes. For any suggestions or comments/complaints about our recruitment processes, please contact recruitment [at] bsc [dot] es.
For more information, please follow this link.
Deadline
The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.
OTM-R principles for selection processes
BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.
BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
For more information follow this link
BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
For more information follow this link